Preserve Beach Access

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Minutes of previous meetings have been archived here for reference.

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Fall 2009

Fall Meeting – November 28, 2009

  • Meeting was called to order by President Pat Weston at 10:06 a.m., followed by Pledge of Allegiance and introduction of board members.

  • Pat Weston requested a waiver of notice of meeting since the newsletters were late going out. Bernie Tetreault moved to approve waiver. Charles Votaw seconded. Passed by verbal aye.

  • Leslie Painter moved to waive reading of minutes from Spring 2009 meeting. Dick Wright seconded. Minutes were approved by verbal aye.

  • Pat Weston presented the treasurer’s report. She stated that we hope dues received between now and the end of the year will cover the loss currently reported. If not, we may need to revamp the budget before the Spring 2010 meeting. Sandi Stein moved to accept treasurer’s report. Leslie Painter seconded. Treasurer’s report was accepted by verbal aye.

COMMITTEE REPORTS

  • Pat Weston presented the Membership Committee’s report. There are currently 339 paid members in 2009.

  • Norm Campbell presented the Boardwalk Committee’s report. The next inspections will occur in January/February and the committee will present a full report at the Spring 2010 meeting.

  • Pat Weston presented the Avon Historical Village/Zoning Committee’s report in Pete Groom’s absence. One meeting was held and the committee subsequently disbanded due to lack of interest.

OLD BUSINESS

  • Pat Weston stated she is investigating liability insurance for the boardwalks and will have financial information in time for the Spring 2010 meeting. Charles Votaw suggested we speak with NPS about their regulations. Frank Folb reported that maintenance beyond property owners’ lines has stopped for 90% of boardwalks north of Kinnakeet Shores so NPS regulations shouldn’t affect them. Charles then suggested adding signs to each boardwalk that say “Use at Your Own Risk.” Others voiced concern that these types of signs would only tempt people and suggested an attorney be consulted.

  • Pat Weston announced that by-laws are available on the APOA web site. Our by-laws state that elections should occur in the fall, not the spring. Jeff Laizure moved that current board members remain in place until a next election in Fall 2010. Bernie Tetreault seconded. Passed by verbal aye. Pat Weston appointed Charles Votaw to be APOA’s parliamentarian.

NEW BUSINESS

  • Mary Ellen Hamrock stated that Friends of Felines is now a non-profit organization. They have received a grant and will hold another spay/neuter program in February.

  • Tom Hranicka led a discussion on Duke Energy’s Carolina Offshore Wind Demonstration Pilot Project, which had been the subject of a September 25th public meeting held in Buxton. He gave his personal opinion regarding his opposition to the project such as spoiling the sunset views from the sound and a negative effect on the values of soundside property owners. Tom would like to see APOA get involved and take a position on the issue. Norm Campbell was able to share his favorable views on the project and offered a link to information on the Duke Energy web site. Norm commented on how the North Carolina legislature was behind this project as the very first of its kind in North America and that it was expected to be very beneficial to our local tourist economy, not to mention the benefits to Cape Hatteras Electric Co-operative. Bernie Tetreault suggested we have a panel discussion presenting both sides of the issue before the membership votes to get involved. Here is information on the UNC feasibility study, which includes a link to the complete PowerPoint presentation from the September 25th meeting.

ANNOUNCEMENTS

  • Mary Helen Goodloe-Murphy stated that organizers are hoping this year’s annual seedling giveaway will be perennials in the Spring instead of trees in January. Pat Weston stated that the forestry service has contacted Kinnakeet Shores about harvesting red cedar seeds as they must get them from private property. If your property contains a large number of these trees and you would like to donate the seeds, please contact the North Carolina Forestry Service.

  • The Draft Environmental Impact Statement (DEIS) for the Cape Hatteras National Seashore Recreational Area ORV Management Plan will be coming out very soon. There will be local, public meetings and everyone is encouraged to attend and voice their opinions. The dates for the meetings will be posted on the APOA web site once they are known.

  • The Spring 2010 meeting will be held on April 3 at 10 a.m. at the Avon Fire Station.

Meeting was adjourned at 11:15 a.m.

Spring 2009

Spring Meeting – April 11, 2009

  • Meeting was called to order by President Pat Weston at 10:03 a.m. followed by the Pledge of Allegiance and introduction of board members. Quorum established.

  • Minutes read by Barbara Cleveland. Pat Weston asked for correction to reflect that the overage was due to OBPA donation. Hal Gross moved to accept revised minutes. Andy Sykes seconded. Passed by verbal aye.

  • Financial report given by Carol Bauer. Penny Gross stated that we should not put CD numbers on reports, this is too much information. Penny Gross moved to accept report. Dick Wright seconded. Passed by verbal aye.

  • Budget for 2009 was presented by Carol Bauer. Pat stated that we hope to visit people to get the trash donation bumped up. Penny Gross stated that she received a bill for membership in the Outer Banks Citizens Assoc. and asked what is this? Frank stated that it is a group out of Nags Head and has nothing to do with us. They are just looking to bump up their membership. Pat stated that we have reduced postage by doing bulk mailings. Thank you to Leslie Painter for printing our newsletters. Penny Gross moved to accept the budget. Charlie Votaws seconded. Passed by verbal aye.

  • Boardwalks update given by Norm Campbell. He and contractor have walked all the boardwalks and marked repairs to be done. They are now done with stainless steal screws. They have replaced 400 boards and 3 hand rails. Frank Clark stated that since the organization builds and maintains the boardwalks, we should carry liability insurance on them, just in case. Karen Morris asked who is actually liable, home owner or organization? Pat will look into insurance. Dick Wright stated that it is also good idea for owners with boardwalk easements to look at title policies.

OLD BUSINESS

  • Pathways – Mary Helen Goodloe-Murphy said that Buxton Back Road is now being built, but will be out of money by mid-June. The project will only be about 2/3 done. She asked that people look out for grants that they can apply for. They will begin building in Avon next week.

  • Pete Groom – Pat Weston apologized for not forming a committee to look into maintaining Avon’s charm as a small fishing village. Pete will head a new committee and add one board member, and any members who wish to help.

  • Negotiated Rule making – Now in NEPA process. Go to islandfreepress.org to get all the background and latest news.

NEW BUSINESS

  • DECA Request – DECA has asked for help to send a team of youngsters to California to compete in a national competition. Discussion followed with Andy Sykes moving to allow the board to make a donation to DECA up to $200. Penny Groom seconded. Vote was 12 ayes and 8 nays. Passed by show of hands. The board will issue a check.

  • Spring Clean Up – Jenn Augustson spoke from the Kinnakeet Civic Association. They have taken over the duties of organizing the sweep. You can contact her at 995-3855 to help. She will be at the fire house on Sat. the 18th to hand out bags, gloves, and vests. She spoke also about the Civic Association and its 4 new committees: beautification, neighborhood watch, fireworks, and fund raising.

ELECTION OF OFFICERS

  • Floor opened for nominations, there were none from the floor. Dick Wright moved to accept the slate as presented. Penny Groom seconded. Passed by verbal aye.

Meeting adjourned at 11:28 a.m.


Fall 2008

Fall Meeting – November 29, 2008

  • Meeting was called to order by President Pat Weston at 10:05 a.m.

  • Minutes of the Spring 2008 meeting were read. It was moved and seconded to approve the minutes.

  • Pat Weston presented the treasurer’s report. Total income was reported to be $22,917.57 and total expense was reported to be $27,568.50, for a net income of -$4,650.93. Total assets were reported to be $24,053.96. Pat noted expense exceeded income primarily due to trash patrol shortfall. After some discussion regarding charitable contributions and trash patrol expenditures, it was moved and seconded to approve the report. Pat mentioned that the Spring 2009 newsletter would include a form to use in paying dues and requested that property owners pay the current year’s dues only.

  • Beth Midgett gave a report on the Bonner Bridge replacement project. There is a finalized environmental impact statement and the public comment period is closed. A record of decision is forthcoming. Although projects can be challenged for up to six months after the record of decision, the DOT has done a good job with the project documents to cover possible challenges.

  • Pete Groom spoke about signage, lighting and “big box” businesses. He is concerned that some businesses are in violation of local ordinances and is asking APOA and other civic organizations to encourage Dare County to enforce these ordinances. A motion was made and seconded to have APOA put together a comprehensive plan for addressing the issue and give a progress report at the Spring 2009 meeting. The motion was amended to request that APOA involve other groups on the island, such as the new Hatteras/Ocracoke branch of the Chamber of Commerce. The amended motion was approved.

  • Pat Weston gave a report on the scholarship committee. Ryan Albaugh was the 2008 winner and is currently attending the State University of New York Maritime College. The program will continue in 2009 and information will be available on the APOA web site.

  • Shelby Kinnaird gave a report on the web site committee. APOA has a new web site (avonpoa.org) and comments/suggestions may be sent to info@avonpoa.org.

  • Pat Weston gave a report on the beach trash patrol project. APOA spent $7,800 and received $3,350 in donations. Next year we will try personal visits to businesses who do not currently contribute. A suggestion was made to see if realty companies would help us request donations from island visitors.

  • Pat Weston gave an update on the 4th of July fireworks. APOA contributed $5,000 and the event was a huge success. Pat also mentioned that the fireworks ban is working well according to the sheriff’s department.

  • Mary Helen Goodloe-Murphy gave a report on the Outer Banks Scenic Byway Committee’s bike-walk path project. A five foot wide concrete pathway will be constructed at various places on Hatteras Island, the first being along Buxton Back Road which should be completed in May. Path between Avon and Buxton will also be developed. Once the pathway is built, it will need to be swept, trimmed and kept litter-free. The group is hoping to start an Adopt-a-Pathway program and would like for APOA to be a partner for the Avon section of the path.

  • Mary Helen Goodloe-Murphy gave a report on the seedling giveaway project. The Outer Banks Scenic Byway Committee will be giving away flowering dogwoods and live oaks on January 17, 2009 at 9:30 a.m. at the Avon Fire Station. There will also be a drawing for native wildflowers.

  • Mary Helen Goodloe-Murphy gave a report on the Adopt-a-Highway project. She mentioned that litter is a huge problem and suggested that APOA become a sponsor for Highway 12 through Avon. Sweeps would need to be done four times a year, but some of this requirement could be met by working with other community service clean-up projects. Upcoming sweep dates will be April 18 to May 2, 2009 and September 26 to October 3, 2009. Sweep dates will be added to the APOA web site.

  • Pat Weston gave an update on the formation of the Kinnakeet Civic Association. A meeting was held in October and the group is currently working on developing a mission statement.

  • Pat Weston suggested starting localized neighborhood watch groups.

  • Mary Ellen Hamrock gave a report on Friends of Felines’ activities. A mobile vet unit will be on Hatteras Island March 4-7, 2009 at the Avon Fire Station to spay/neuter cats. 30-35 cats can be accommodated per day and the service is available to all island residents. They are requesting donations to cover providing lunch for the technicians.

  • Pat Weston announced that the Spring Meeting will be held on April 11, 2009 at 10 a.m. at the Avon Fire Station.

  • Frank Folb gave a report on the Negotiated Rulemaking process saying “it’s all bad news.” If the NPS regulations are relaxed, the environmental groups will be unhappy; if the NPS regulations are made more restrictive, the beach access group will be unhappy. There is no interest on the environmental side to compromise in any way. Committee meetings can now be viewed on Channel 20.

  • At 11:50 a.m., the pledge of allegiance was recited and the meeting was adjourned.

Spring 2008

Spring Meeting – March 22, 2008

  • Meeting was called to order by President, Frank Folb at 10:11 am, followed by the pledge of allegiance.

  • Minutes of the fall meeting were read. It was moved and seconded to approve the minutes.

  • Leslie Painter presented the treasurers report. Total funds in East Carolina Bank were reported at $37,764. After some discussion as to the use of funds it was moved and seconded to approve her report.

  • Report made by Frank Folb on trash patrol. New cans will be put out next month. The same contractor will handle pick-up again this year.

  • Report made by Frank Folb on scholarships.

  • Report made by Norm Campbell on upkeep of the walkways. Improvements of $3750 were made over the winter. It was suggested we begin to use stainless steel screws instead of nails when doing repairs.

  • Carol Bauer let a discussion on recycling efforts in Avon. She indicated that not all types of plastic can be recycled in Dare County – only #1 & 2 plastics are eligible at this time. She explained how curbside pickup will work and how you can sign up for the service at your rental cottage. She gave a nice overview of the energy that can be saved by recycling.

  • Dick Wright made a report on planning. He discussed “dark sky” and indicated it really was an issue of using common sense.

  • Report made by Bob Boyer on the bridge. He indicated that September would end the comment period and that the DOT was ready to go with the short bridge.

  • Report made by Frank Folb on the progress of the Negotiating Rule Making Committee. They are working to set new guidelines to be in compliance for beach driving. A hearing date of April 4, 2008 has been set for a judge to decide if the beaches would be closed or left open for our enjoyment. He indicated he felt there was a very good chance the beaches could be closed. He discussed the economic impact to Hatteras Island.

  • Ballots were passed out for the election of new officers and board members.

  • A general appreciation was noted for Frank and the entire board for all their hard work over the past year.

  • A discussion on magnets ensued. It was suggested we put a “recycle now” magnet in every cottage in Avon. It was moved and seconded that we proceed with such a program with an expense limit of $500.

  • Frank Folb reported on the efforts of the OBPA to preserve beach access. It was noted OBPA had already spent over $500,000 in legal fees to help prevent beach closure. After a lengthy discussion concerning off road vehicles and recreational fishing and beach driving it was moved, seconded and approved to make a $5000 donation to their efforts.

  • Frank Folb led a discussion on the forth of July fireworks. It was noted the APOA had donated $3000 last year. After numerous comments as to how much should be donated in 2008, Dick Wright moved that the decision should be left to the discretion of the Board. This was approved by voice vote.

  • Frank Folb led a discussion after comments on weather we should provide scholarships to juniors and seniors. Volunteers were requested to sign up for the scholarship committee after the meeting. In the interim it was approved to allow Board discretion on this issue.

  • Ballots were counted and the following were elected:
    • PRESIDENT – Pat Weston
    • VICE PRESIDENT – Barbara Cleveland
    • SECRETARY – Shelby Kinnaird
    • TREASURER – Carol Bauer
    • DIRECTORS – Leslie Painter, Norm Campbell, Joe Gallagher, Frank Folb

  • There being no further business it was moved and seconded to adjourn the meeting at 11:17 am.

Fall 2007

Fall Meeting – November 23, 2007

  • Meeting was called to order by President, Frank Folb at 10:12 am, followed by the pledge of allegiance.
  • Minutes of the spring meeting were distributed. It was requested the date of the meeting be changed to 3/31/07. Seeing no other changes it was moved and seconded to approve the minutes.
  • Leslie Painter presented the treasurers report. Total funds in East Carolina Bank were reported at $29,230. After much discussion as to the use of funds it was moved and seconded to approve her report.
  • Report made by Frank Folb on road paving updates.
  • Report made by Frank Folb on scholarships. It was announced the APOA Board had met and authorized an additional $1000 to juniors, Heather Dwight and Katherine Meara. Currently we are supporting sophomores, Kate Williams and Jessie Scarborough and freshman Drew Gillikin and Tanya Gray.
  • Report made by Todd of “Hatteras Recycle” that his organization would be starting service in Avon in 2008. He gave the details of how the program works and the costs involved. He showed us a couple of plastic containers used to pick up the recyclable materials.
  • Report made by Norm Campbell on upkeep of the walkways. Planned improvements of $3000 are scheduled for this winter
  • No report was made on planning or web site updates due to Bob Boyer not being at the meeting.
  • Report made by Jeff Laizure on the “Dark Sky”. He indicated he would be distributing recommendations for lighting to the membership.
  • Report made by Frank Folb on the progress of the Negotiating Rule Making Committee. They are working to set new guidelines to be in compliance for beach driving.
  • Frank Folb led a heated discussion on the Bonner Bridge with several members voicing their varied opinions.
  • Frank Folb reported on the huge success of the State mandated fishing license program.
  • Request was made by Frank Folb for names to be on the nominating committee for next years elections. After repeated pleading for some help from the membership and getting not a single volunteer the discussion ended. At this time there is no nominating committee and no one has indicated they will seek reelection to any position.
  • Frank Folb reported that “WINGS” will be opening a store in both Avon and Buxton in 2008. Questions from a member as to what is a wings were quickly answered.
  • A brief discussion as to the likelihood of an Avon Civic Association being formed was led by Frank Folb.
  • There being no further business it was moved and seconded to adjourn the meeting at 11:39 am.

Spring 2007

Spring Meeting – March 3, 2007

  • President Frank Folb called the meeting to order and welcomed all in attendance.
  • The minutes of the fall meeting were distributed to members. Motion made and seconded to accept minutes. Minutes were approved.
  • Treasurer’s report presented by Leslie Painter. Treasurer's report was approved. Leslie talked about putting the treasurer's reports on Quickbooks. Quickbooks will create invoice for dues. Invoices will be sent to each property owner and then tracked on Quickbooks of who paid and who owes.
  • We talked about getting the newsletter out, the newsletter will let everyone know what APOA is doing, and it will include e-mail address and officers' names.

Committee Reports

  • Scholarships – APOA is currenly funding 4 students: Kathrine Meara, Heather Dwight, Kate Williams and Jessie Scarborough. Application will be going to the school and, when they are returned, the board will get together and choose the one to receive the scholarship. We also talked about who would be eligible for scholarships. If no one from Avon is graduationg, could someone else be eligible. We agreed yes.
  • Trash Patrol – We will begin on Memorial Day weekend with trash pick up. Samual and Shelia Gaskill will continue to do trash again this year.
  • Walkways – We need to do a walk on the boardwalks and see what boardwalks need to be repaired. If you know one please contact Norm Campbelle.
  • Technology – Bob will be doing an update on the web site.
  • Roads – Talked about contacting Marc Basnight to put new roads in Avon on the budget .

Old Business

  • Jeff Laizure gave a talk on “Dark Skies.” Committees are being formed; if interested, let Jeff know. Talked about contacting Richie Midgett about light at Midgett Realty.

New Business

  • Much discussion on the Oregon Inlet bridge. Hoping they will get started soon.
  • Howard Myers was presented a basket donated by Island Spice and Wine for all his hard work and dedication to APOA.

There being no further business, the meeting was adjounred.

Respectfully submitted by Bonnie Gray, Secretary